Staff Accountant

The Staff Accountant (Machine Inventory) plays a key role in the accuracy of our machine inventory records and financial reporting. This position is responsible for month-end inventory processing, including account reconciliations, journal entries, and review of machine setup in the inventory system. Throughout the month, the role maintains the integrity of machine records by adding, updating, and transferring units in the system. The ideal candidate is detail-oriented, comfortable in a deadline-driven close, and able to work closely with other departments to keep inventory data accurate and timely.

Essential Functions, Duties, and Responsibilities:

Month-End Processing:

• Prepare and post inventory-related journal entries, including cost of sales, adjustments, accruals, and reclassifications.
• Reconcile machine inventory accounts and subledgers to the general ledger.
• Review newly set-up machines in the inventory system for accuracy, including cost, classification, location, and account coding.
• Investigate and resolve reconciling items and variances.
• Prepare supporting schedules and variance explanations for management review.
• Complete all assigned close tasks and reconciliations by close deadlines.

Ongoing Inventory Record Maintenance:

• Add new machines to the inventory system, ensuring complete and accurate setup.
• Update machine records for changes in cost, status, location, or other attributes.
• Process machine transfers between locations, departments, or inventory classifications.
• Verify supporting documentation (invoices, receiving documents, transfer paperwork) before recording transactions.
• Respond to questions from operations, purchasing, and sales regarding machine records and inventory status.

Controls and Audit Support:

• Maintain documentation to support reconciliations, entries, and internal controls.
• Respond to internal and external audit requests.
• Identify and recommend process improvements to reduce errors and shorten the close.

Qualifications

• Bachelor’s degree in accounting, finance, or related field required. 
• Minimum of 2 years of accounting experience, preferably with inventory accounting required.
• Working knowledge of GAAP, particularly inventory (ASC 330).
• Experience preparing journal entries and account reconciliations.
• Proficiency in Microsoft Excel (pivot tables, lookups, reconciliation work).
• Strong attention to detail with high accuracy in data entry and record maintenance.
• Ability to meet deadlines in a month-end close environment.

Preferred:

• Experience in heavy equipment, manufacturing, or dealer/distribution environments.
• Experience with unit-level or serialized inventory tracking.
• Experience with an ERP or inventory management system.
• Experience with reconciliation or close management tools.
• CPA or progress toward CPA licensure.

Skills and Competencies:

• Strong organizational skills with the ability to balance close deadlines and daily transaction work.
• Analytical mindset with the ability to trace discrepancies to their source.
• Clear written and verbal communication with finance and non-finance partners.
• Ability to work independently and manage multiple priorities.
• Commitment to accuracy, integrity, and continuous improvement.

Additional Job Information:

• Primarily office-based/desk work at our Flowood, MS, location.
• Increased workload during month-end, quarter-end, and year-end close.