Accounts Payable Clerk

Quinn Company, your local Caterpillar store, is hiring an Accounts Payable Clerk in City of Industry, California.

Quinn Company is a Caterpillar dealership founded in 1919. The company sells, services, and rents a full line of new and used construction, agricultural, and material handling equipment, diesel and natural gas engines.

As a Caterpillar Dealership, Quinn Company enjoys a unique ability to be a nimble company with entrepreneurial spirit and leverage the global reach and support of a Fortune 50 company… local and global at the same time.

Quinn Company ranks among the top performing Caterpillar Dealers in the world. This competitive, performance based drive is the foundation of the company’s culture.

The Accounts Payable Clerk performs assigned Accounts Payable duties in a responsible, accurate and timely manner, process and reconcile vendor invoices against Purchase Orders in ProcureIT.  Assist customers, vendors, and company personnel research and retrieve information as needed.  Adhere to department guidelines set forth by Accounts Payable Manager.

Starting wage will depend on experience and education. $18.75 - $24.00

Essential duties and responsibilities of the Accounts Payable Clerk include the following. Other duties may be assigned.

• Perform assigned accounts payable duties in a responsible, accurate and timely manner; match POs to invoices, apply GL coding, key invoices, ID capital purchases, and match checks. Ensure invoices are processed based on vendor terms, identify allowance types and ensuring cash discount is taken when available.  

• Process invoices at high volume, while maintaining accuracy (average of 1,800 or higher monthly)

• Reconcile vendor's monthly statement. 

• Vendor invoice/PO reconciliation for payables processing using ProcureIT.

• Knowledge of CODA for vendor research and vendor statement reconciliation.

• Resolve aged open receiving

• Ability to match vendor checks to invoices for mailing.

• Communicate with vendors to assist with invoice issues and problem solving.

• Interact with internal customers and buyers to resolve purchase order issues.

• Assist with annual 1099 vendor reporting compliance (1096/1098/1099 filings)

• Follow procedures to enhance efficiency/effectiveness of work performed.

• Assist customers, vendors, and company personnel research and retrieve information as needed. Focus on customer service for all customers and use proper phone etiquette.

• Work in a team environment

• Assist in projects and other tasks as assigned. Assist manager and department on projects.

Two-year degree from an accredited program or certification in accounting or equivalent combination of education and experience.

Quinn is an Equal Opportunity Employer M/F/V/DV

Quinn Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, all applicable veteran status or disabled veteran status. Quinn Group, Inc. has established an Affirmative Action Plan to promote the employment and advancement of members of those covered groups identified by statute and regulations, including minorities, women, qualified disabled individuals and all Veterans and disabled Veterans  

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