Contract Administrator

Would you like to be part of a focused, dedicated team? Do you want to work and grow with other motivated, ambitious people?

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner’s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance 
• Life and AD&D Insurance
• Retirement Plans -  401K eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement 
• Employee Assistance Program (EAP)
• CEFCU- Citizens Equity First Credit Union - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
• Additional Benefits include: Unum Supplemental life Insurance, Aflac Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

The Contract Administrator assists the CVA Manager in managing PMAP (Preventative Maintenance Assurance Program for Rental and RPO) machines and provides the service operations group with information in a manner that reflects the company’s vision of working as “One Professional Team.” This position monitors and advises on the status of Rental/ROP machines associated with the Contract Management Group.

Pay Rate:  $55,000.00 - $66,781.83 Annually
Pay rate is dependent upon education & experience. 

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Collects equipment hours from Wagner assets that are GPS enabled or contact customers for equipment hours
• Compiles data and creates necessary reports to populate the Rental Fleet PM scheduler
• Works with the CVA Manager and/or CVA Lead to develop consistent processes for the development and reporting of customer agreements.
• Documents and communicates PMAP related progress and shortfalls to the CVA Manager to ensure contracts are meeting company needs and timelines
• Generates contract related customer billings and reconciles vendor invoices
• Enters data daily into tracking databases, and works to improve process management and automation
• Organizes efforts across multiple departments/customers, exhibiting strong project management skills   
• Tracks and schedules preventative maintenance for both Customer and Wagner owned assets
• Advances and preserves customer/vendor relationships
• Meets and responds to customer needs in a professional and timely manner
• Provides one on one support for customer PMAP issues
• Participates in customer status update meetings
• Works with Rental Coordinators, Service Managers and Service Writers to ensure work order data is accurate for all contracts
• Seeks to understand a basic working knowledge of the maintenance processes of heavy equipment and industrial engines
• Seeks to understand a basic working knowledge of telematics and machine data reporting

• Other duties as assigned by manager

Required Education and Experience:

• High School Diploma or GED
• Some College or equivalent combination of education and experience
• Contracts and project tracking experience
• 3+ years administrative/clerical experience
• 3+ years customer service experience
• 1+ years technical or mechanical experience

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing
• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
• Safety & Product Knowledge
• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
• Ability to organize efforts across multiple departments
• Project management skills
• Contract and project tracking skills
• Frontline customer service and communication skills
• Basic knowledge of Microsoft PowerPoint
• Intermediate knowledge of Microsoft Word, Outlook, and Excel
• Knowledge of AMT, DBS (PM and CT) preferred

Travel Requirements:

• 1-10%

Work Environment:

• Noise: Quiet
• Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.  

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.