Team Coordinator

Reporting into the HSEQ Systems Supervisor, the Team Coordinator will join our Safety, Security and Risk team based at our South Guildford, WA office.

This role provides high-level administrative support, ensures data integrity across national systems, and coordinates wellbeing initiatives in WA.

Roster: Monday to Friday, 8.5 hours per day (including meal break)

Type: Full-time, fixed-term contract ending approximately April 2026

What You’ll Do:

• Provide executive-level support to the General Manager and HSEQ team, including calendar, travel and meeting coordination
• Maintain and improve data accuracy across OnTrac, ChemAlert, and Cell Media systems; act as the primary contact for system support
• Collate and report safety statistics to internal and external stakeholders
• Keep HSEQ documents current, organised, and accessible via the WesTrac Document Management System
• Manage administrative tasks such as preparing correspondence, invoices, purchase orders, expense claims and staff mobilisation
• Coordinate HSEQ meetings, training sessions, and wellbeing events, ensuring logistics and materials are in place
• Support emergency response by fulfilling key responsibilities when the Incident or Crisis Management Team is activated

Skills & Experience:

• Previous experience in a similar administrative role
• Proficient in Microsoft Office suite
• Strong communication, organisational, and planning skills
• Ability to manage competing priorities and work both independently and in a team
• Experience with continuous improvement initiatives
• High level of confidentiality and emergency response support

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family. 
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.  

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 4272