Administrator - Service Operations

Reporting to the Area Manager – Powertrain, as the Administrator, you'll play a vital role in delivering top-notch administrative support.

We're seeking a self-motivated individual with keen attention to detail and the ability to juggle multiple tasks effortlessly. A problem-solving mindset and a focus on the bigger picture are essential on a fixed-term contract until mid-January 2026.

Roster:  Mon – Fri 8.5 hours per day (including unpaid meal breaks) Fixed-Term contract until Mid-January 2026

Location: South Guildford

What you’ll do:

• Providing high-quality administrative support across the team
• Handling purchase requisitions and overseeing the purchasing process
• Managing time capture reporting to ensure accurate records
• Maintaining archives and ensuring documentation is well-organized and accessible
• Ensuring compliance with WesTrac policies and procedures
• Coordinating and managing training requirements for staff
• Overseeing safety and contamination control audits
• Building and maintaining positive relationships with customers and internal stakeholders

Skills and Experience:

• Relevant administrative qualification or experience working in a similar level influencing role
• SAP & Payroll experience
• Professional level of computer literacy and data entry skills
• Effective communication skills including active listening, asking appropriate questions, clarifying the issues and expressing oneself clearly
• Customer service orientation
• Attention to detail and accuracy
• Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people
• Ability to maintain high work standards under pressure

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute. 
• Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number : 4691