Administrator - Service Operations

Reporting to the Area Manager – Power Trains, as the Administrator, you'll play a vital role in delivering top-notch administrative support.  

We're seeking a self-motivated individual with keen attention to detail and the ability to juggle multiple tasks effortlessly. A problem-solving mindset and a focus on the bigger picture are essential for this full-time permanent role.

Roster:  Mon – Fri 8.5 hours per day (including unpaid meal breaks) full time permanent 

Location: South Guildford  

What you’ll do: 

• Providing high-quality administrative support across the team 

• Handling purchase requisitions and overseeing the purchasing process 

• Managing time capture reporting to ensure accurate records 

• Maintaining archives and ensuring documentation is well-organized and accessible 

• Ensuring compliance with WesTrac policies and procedures 

• Coordinating and managing training requirements for staff 

• Overseeing safety and contamination control audits 

• Building and maintaining positive relationships with customers and internal stakeholders 

Skills and Experience:  

• Relevant administrative qualification at tertiary level or Several years’ experience working in a similar level influencing role 

• Professional level of computer literacy and data entry skills 

• Effective communication skills including active listening, asking appropriate questions, clarifying the issues and expressing oneself clearly 

• Customer service orientation 

• Attention to detail and accuracy 

• Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people 

• Stress tolerance and the ability to maintain satisfactory work standards under pressure 

Our Benefits inclusive of but not limited to: 

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown. 

• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.  

• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.   

• Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles. 

• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity 

Our Company & Commitment 

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions. 

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality. 

Reference Number : 5204