Recherche d’emploiSr. Administrative Assistant
Description
Join Our Team at MacAllister Machinery!
We are currently seeking an organized and detailed Senior Administrative Assistant to join our team! You will have the opportunity to showcase your expertise and make a significant impact on our customers' success.
Why Join MacAllister Machinery:
- Positive and Inclusive Environment:
Be part of a positive and inclusive work environment that fosters growth and development.
- Supportive Team:
Join a team that values collaboration and support, creating a rewarding workplace.
- Access to Resources and Training:
Enjoy access to excellent resources and training, empowering you to enhance your skills.
- Competitive Compensation:
Highlight any competitive salary or benefits package offered.
- Professional Development:
Mentor opportunities for continuous learning and career growth within the company.
- Stability:
MacAllister has been in business since 1945!
Objective:
The Senior Administrative Assistant, provides efficient administrative support to a divisional leader and management team. This includes calendar management, event planning and management, travel arrangements, expense reports, ordering various products and supplies, invoice processing, communication management, and other administrative responsibilities.
Primary Responsibilities:
- Manages leader’s calendar so their time is used efficiently in relevance to importance of tasks that need to be completed.
- Manages the business and personal, day-to-day administrative affairs, of the leader by assessing and determining the disposition of all administrative tasks that must be performed, while ensuring accuracy and completeness of the tasks.
- Maintains an efficient flow of information between all levels of the leader’s internal and external contacts on a wide spectrum of the organization's plans and priorities.
- Manages/coordinates various departmental meetings and events such as, but not limited to, leader/senior leadership meetings, lunch/dinner meetings, and other confidential meetings.
- Assists leader and his or her direct reports with communications projects including presentations and a variety of written materials.
- Manage leaders travel arrangements. Inclusive of, but not limited to booking, hotel, restaurant and rental car reservations in a resourceful and cost-effective manner.
- Other duties as assigned.
Occasional/Other Responsibilities:
- Assist other administrative assistants by assisting with or taking on work in order to keep projects on schedule and the workflow moving.
Required:
- High School Diploma or GED
- Minimum of 7 years of administrative experience
Preferred:
- Associate or bachelor’s degree in Business
- 7 years or more of experience in a leader assistance or administrative assistant role.
- Leadership experience
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Excellent communication skills—verbal and written—with people at all levels of the company, with Caterpillar associates, customers and outside vendors.
- Excellent analytical skills, including the ability to interpret and apply policies, procedures, guidelines and laws as well as developing and managing projects that require this skill set.
- Ability to work in a fast-paced, high-pressure, deadline driven environment.
- Strong multitasking abilities, detail-oriented and self-motivated.
- Strong leadership skills, including creative thinking, decision making, goal setting and delivering results on projects and assignments.
- Strong interpersonal skills and ability to manage conflict in a win/win style.
- Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers, subordinates and people at all levels inside and outside the organization.
- Strong computer skills experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to learn internal systems.
- Ability to respond to and handle confidential business and personal information/documents with poise, tact, and diplomacy.
The duties and responsibilities outlined in this posting are not exhaustive and may evolve based on business needs.
All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.