Ag Sales Coordinator

Ziegler Ag Equipment is seeking a detail-oriented and motivated Ag Sales Coordinator to support our Ag Sales team. This position provides essential operational and administrative support to sales personnel and regional sales management. The Ag Sales Coordinator plays a key role in facilitating the sales process by assisting with the sales process, communicating with multiple vendors, ordering equipment, scheduling service, coordinating transportation, and processing invoices. This role requires the ability to manage a high volume of transactions with exceptional accuracy and attention to detail.

Responsibilities

• Serve as the primary support resource for Ag Sales Representatives and Ag Regional Sales Management.
• Communicate sales and contract information to sales representatives and management through phone calls, email, and other interactions.
• Create and maintain sales and rental orders/contracts with accuracy.
• Schedule trucking or shipping for equipment deliveries and returns to/from customer locations.
• Finalize invoices, estimates, credits, and other transaction-related documentation.
• Create and update equipment records, statuses, and related documentation.
• Generate purchase orders, order equipment from various vendors, and process change orders as needed.
• Maintain accurate, up‑to‑date files, logs, and documentation for all sales activities.
• Ensure timely creation of sales orders and prompt processing of invoices.
• Manage logistics related to equipment and technical issues while coordinating with relevant teams.
• Collect information to prepare warranty quotes.
• Respond to incoming calls and inquiries from sales representatives, management, and vendors.
• Follow established department policies regarding reservations, demos, loaners, rentals, dealer transfers, transportation requests, consignments, and trades.
• Collaborate effectively with team members, management, and other departments in a professional manner.
• Perform additional administrative tasks as assigned.

Qualifications

• Bachelor’s degree or equivalent work experience preferred; High School Diploma or GED required.
• 1–3 years of experience in customer service and/or administrative support roles.
• Experience with Microsoft Dynamics 365 (D365) preferred.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Demonstrated ability to learn new software systems and web-based platforms quickly.
• Ability to thrive in a fast-paced environment with minimal supervision.
• Strong time‑management skills and the ability to multitask and prioritize effectively.
• Personal attributes: Organization, Customer Focus, Problem Solving, Attention to Detail, Teamwork, professionalism, Time Management, Ability to Work Independently