Power Systems Sales Coordinator

ESSENTIAL FUNCTIONS

·         Billing monthly rentals of all machines, putting units on rent, taking units off rent, billing customers for wear/damage of units, adjust billing as needed. 

·         Track rental lease documents and initiate warranty for rental machines.

·         Track customer insurance limits for rental equipment.

·         Maintain contact with Caterpillar and Allied Vendors on all new machine deliveries with accurate and timely reporting.

·         Sales Invoicing and maintaining support claims on post-sale credits and accounting accruals. 

·         Track sales and rental deliveries. 

·          Work with the Power Systems Sales Rep on the iQuote, IRents, and MCFA quoting systems.

ADDITIONAL FUNCTIONS

• For rental equipment, acquire trailer tags, plates, and stickers.
• Responsible for DOT information for trailers.
• Complete the title work and temporary tags for licensed vehicle sales.
• Work with Federal Excise tax accounting for licensed vehicles.
• Accurately track and report on machine and other performance metrics aligned with Sales Department initiatives.
• Provide support to Management, Power Systems Sales Reps, and additional sales staff members.
• Work with other staff members who report to the Sales Office Supervisor to understand the “Cross Training Guide” and become proficient in as many tasks as possible.
• Support the internal office functions for Earthmoving equipment as needed.

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

·         High school education or equivalent

·         Outstanding detail and organizational skills

·         Good listening and presentation skills

·         Outstanding customer service skills.

·         Time management skills with the ability to multitask. 

·         Intermediate to superior PC skill level to work with Microsoft Office Software, including but not limited to MS Word, Excel, PowerPoint, Project, and Outlook. 

·         Must be able to operate scanners, copiers, and fax machines.

·         Be self-motivated and goal orientated.

·         Able to read, write, and understand English.

·         Have proficient mathematical, accounting, and keyboarding skills.

·         Excellent telecommunication skills.

PREFERRED

·         Associate or bachelor’s degree in business or related field, personal computer, and bookkeeping classes.

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

·         Material and equipment directly used:  Computers, printers, copier, telephone, fax machine, scanner, and Microsoft Office software.

·         Office environment requiring professional dress and appearance. 

·         Cradle or headset while taking notes for extended periods.

·         Bending and squatting 0-4 hours per day.

·         Sit and/or stand 6-8 hours a day.

·         Use hands for fine manipulation.

·         Walk and/or stand for 0-6 hours per day.

·         Some lifting is required, up to 40 lbs.

·         Operate a company vehicle requiring a valid driver’s license (driving record must meet company insurance standards and is reviewed annually).