Vendor Controller

Reporting to the Operations Support Manager the Vendor Controller will join our Rebuilds Planning team on a full‑time permanent basis. This role coordinates and oversees all vendor activity in a busy workshop, ensuring compliance, smooth operations, and clear communication across stakeholders.

Location:  Welshpool, WA

Roster: Monday – Friday 10.5hrs (including meal break)

What you’ll do:

• Serve as the main point of contact for vendors entering the workshop for machine-related tasks.
• Coordinate with vendors, supervisors, and the planning team to ensure smooth operations.
• Verify vendor compliance, including onsite permissions and up-to-date licenses.
• Obtain quotes for purchase requisitions (PR).
• Manage a high-volume, fast-paced environment with up to 13 active bays and multiple vendors.
• Maintain strong relationships with stakeholders, ensuring effective communication and problem-solving. 

Previous Experience We Find Successful in This Role: 

• Proven experience in high-volume mobilisation.
• Site administration experience with high-volume tasks.
• Background in warehouse logistics administration.
• Exceptional conflict resolution skills and the ability to manage conflicts effectively.
• Capability to work both independently and collaboratively within a team.
• Excellent organisational skills to handle a demanding role.
• Excellent communication skills for coordinating with multiple supervisors and stakeholders.

Our Benefits include, but are not limited to:

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles
• Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 5602