The Accounts Payable Supervisor will work with their manager (currently Assistant Treasurer) on A/P processes and projects as directed and will supervise the A/P team. This role will prioritize and distribute the work load to insure timely and accurate payments to vendors and will continually evaluate processes and procedures to suggest changes that enhance controls, efficiency, and accuracy. The person in this role must be a skilled team player that possesses strong analytical talent in order to fulfill assigned duties. Essential characteristic qualities and talents include: knowledge of Ziegler’s A/P functions, organization, multitasking, and accuracy along with leadership, professionalism, and excellent verbal and writing skills. Also important is a sense of curiosity and skepticism as this role provides one of the last lines of defense in disbursing company assets.
Serve as primary point of contact for A/P team for process, procedure, vendor or buyer issues and address or elevate as needed.
Work closely with ZPO Administrator to ensure A/P needs are met within ZPO system which includes reporting, functionality.
Manage US Bank Syncada Freight Payables process, including vendor on-boarding, invoice approval and resolution of aged or disputed invoices.
Assist in Concur (P-card) administrator role. Serve as primary back-up and be able to complete all P-card related tasks including add/change users, submission of card requests, fraud investigation, card distributions, and miscellaneous technical trouble shooting.
Evaluate, coach, mentor, and lead, the A/P team
Promote positive employee relations and morale whenever possible by practicing sound leadership principles and must promote teamwork at all times. Set a good personal example of attitude and performance.
Be adaptable to learn new processes, concepts, and skills and provide feedback.
Provide feedback in the implementation of an effective system for disbursing timely payments and maintaining accurate and proper controls.
Understand and apply Accounts Payable processes, policies, procedures, and internal control standards.
Analyze data flow between AP ZPO processes and CODA. Resolve common and complex errors or problems.
Project work as assigned by manager or controller.
Assist Accounting department with year-end 1099 tax information reporting for vendor payments to ensure reporting is performed accurately and on time.
Ensure all work is performed in accordance with Ziegler’s standards
College degree preferred or equivalent work experience in an Accounting environment.
Minimum of three (3) years related Accounts Payable work experience preferred in a high volume processing environment and inter-company operations.
Knowledge of A/P processing.
Solid understanding of accounting and internal controls.
ERP system experience or other similar systems and support applications.
Experience utilizing and managing P-card expense reporting system preferred.
Proficiency with Microsoft Office software.
Detail oriented with good organization and multitasking skills as well as strong interpersonal and communication skills.