Office Coordinator

Job Posted: October 27th, 2021

Location: Buhl, Minnesota, US

Ziegler Cat has an opening for a full-time Office Coordinator to help provide administrative support to the branch. We are looking for a dedicated employee with excellent administrative, customer service, and communication skills to help support our growth.

Responsibilities:

• Answers incoming calls to determine the purpose and forward to the appropriate individual or department
• Takes and delivers messages by phone and in person
• Orders, receives, and maintains office supplies
• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities
• Computes, records, and proofreads data and other information, such as records or reports
• Assists in opening and closing work orders, monitors works in progress, and assists in ordering parts for the techs when possible
• Posts memos company-wide and within certain departments
• Coordinates and schedules meetings within departments and company-wide
• Acts as a point of contact between customers and the company
• Works in a cooperative manner with team and superiors
• Provides excellent and consistent customer service
• Assists in sales personnel calls on shop jobs or projects
• Acts as a resource for obtaining customer approval for additional work
• Supports foreperson with customer contact during shop or field repairs
• Knows which jobs are being worked on in the shop at any given point


Qualifications:
• High School Diploma or GED; 2 year degree preferred
• Positive attitude and desire to work as a team player to support all branch departments
• Personal Attributes: Commitment / Dependability, Customer Focus, Attention to Detail, Efficiency, Planning and Organization
• Excellent customer service skills
• Strong computer skills, including Microsoft Office Suite
 

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