Rental Coordinator I – Empire Power Systems – 19518

Job Posted: October 16th, 2021

Location: Phoenix, Arizona, US

Requisition #: 19518 

Shift : 1 

Start Time :  7:00 am 

End Time :  5:00 pm 

Schedule Days : Monday - Friday 

Position Status: Full Time (40 hrs week) 

Job Summary:

Process Power Generation rentals from initial client request to final billing. Assumes overall leadership and responsibility for performance of a Coordinator position and support of overall service operation. Self-motivator with good communication and soft skills to communicate with internal and external clients. Works witht he customer to assist in determining which equipment is best suited tot he job and coordinates rental transactions on a daily basis. Must be flexible and alternate in an on-call rotation to assist clients with emergency calls before/after regular business hours. 

Essential Functions:

  1. Assists in purchase of new equipment. 
  2. Processes rental requests. 
  3. Know Empire’s product
  4. Maintains inventory records of machines that are under the jurisdiction of the rental department (rental, used, x-fleet, new coming to rental, etc.). 
  5. Generates and distributes all customer rental charges including days rented, tire wear, transportation, abuse and neglect, and overtime.  Handles customer-billing complaints.
  6. Works safely at all times. 
  7. Adheres to all applicable safety policies. Complies with all company policies, procedures and standards

Additional Responsibilities:

  1. Maintains open communication with Sales Account Managers, Rental Territory Managers, and customers. 
  2. Process rental through direct contact with customer or Empire facilitator.
  3. Performs miscellaneous staff functions. 
  4. Takes after hours responsibility whenever needed.  Perform other duties as assigned by the supervisor
  5. Maintains a record of all phone calls through extensive use of phone logs provided by Rental Department. 
  6. Maintains correct levels of inventory in attachment items for usage on current rental models. 
  7. Dispatches Empire owned transport trucks for pick up and delivery of Empire or customer owned machines.
  8. Assumes overall leadership and responsibility for performance of coordinator desk and coordinator position in general.
  9. Must accomplish training and serve as a Green Belt in support of Empire's Six Sigma program.
  10. Works within and promotes corporate values.

Additional Level Requirements

  • Rental Coordinator II: 36 months minimum experience in Rental Industry or EM Rental with minimum 12 months working at EM Rental.
  • Rental Coordinator III: Develop and maintain relationships with internal and external customers. In-depth and extensive knowledge of the Caterpillar product line. Must have in-depth and thorough familiarity with rental/lease agreements, rental/lease billings as well as tire reports, damage reports, and purchase option agreements. Must have in-depth and thorough product knowledge of the Caterpillar product line including model designations and equipment applications.

Knowledge Skills and Abilities:

  1. Must have interpersonal skills to cooperatively direct people and expedite machinery rental, lease, demonstration, and sales transactions.
  2. Must have in-depth and thorough product knowledge of the Caterpillar product line including model designations and equipment applications.
  3. Must have in-depth and thorough familiarity with rental/lease agreements, rental/lease billings as well as tire reports, damage reports, and purchase option agreements.
  4. Must have at least awareness if not relationships with rental customers and their operations.
  5. Must have sufficient math skills to calculate rates and rental amounts.
  6. 24 months minimum experience in Rental Industry or EM Rental.
  7. Ability to maintain consistent attendance.

Education and Experience:

  1. Proof of high school diploma or General Education Degree (GED).
  2. Must be able to communicate (speak, read, comprehend, write) in English.
  3. In-depth and extensive knowledge of the Caterpillar product line.
  4. Proficiency in DBS, Microsoft Excel, and Microsoft Word.
  5. Ability to perform clerical skills and type at least 30 words per minute.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  1. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear.
  2. The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
  3. The employee is occasionally required to lift and/or move up to 10 pounds.
  4. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; and outside weather conditions.
  2. The employee is occasionally exposed to wet and/or humid conditions, extreme cold, and extreme heat.
  3. The noise level in the work environment is usually office moderate.

Disclaimer:

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The roles and objectives of this job do not include setting corporate policy, and does not constitute a managing agent of the company.

 

Empire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call 480-633-5440 and let us know the nature of your request and your contact information.

 

Empire Southwest is an EEO/Affirmative Action Employer

Safety - Respect - Integrity - Teamwork - Excellence - Stewardship - Astonishment

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